Freedom of Information

Information available from Salcombe Town Council under the model publication scheme

Information to be published

How the information can be obtained

Cost

Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

This will be current information only           

(hard copy and/or website)

 

Who’s who on the Council and its Committees

Website
Hard Copy

FREE
10p per sheet

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Website
Hard Copy

FREE
10p per sheet

Location of main Council office and accessibility details

Website
Noticeboards

FREE
FREE

Staffing structure

N/A

 

 

 

 

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

(hard copy and/or website)

 

Annual return form and report by auditor

Website
Hard Copy

FREE
10p per sheet

Finalised budget

Hard Copy

10p per sheet

Precept

Hard Copy

10p per sheet

Borrowing Approval letter

N/A

 

Financial Standing Orders and Regulations

Hard Copy

10p per sheet

Grants given and received

Hard Copy

10p per sheet

List of current contracts awarded and value of contract

Hard Copy

10p per sheet

Members’ allowances and expenses

N/A

 

 

 

 

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

(hard copy or website)

 

Parish Plan (current and previous year as a minimum)

Website
Hard Copy

FREE
15p per sheet

Annual Report to Parish or Community Meeting (current and previous year as a minimum)

Newsletter
Website
Hard Copy

FREE
FREE
10p per sheet

Quality status

N/A

 

Local charters drawn up in accordance with DCLG guidelines

None

 

 

 

 

Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

(hard copy or website)

 

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Website
Hard Copy

FREE
10p per sheet

Agendas of meetings (as above)

Website
Hard Copy

FREE
10p per sheet

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

Website
Hard Copy

FREE
10p per sheet

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

Hard Copy

10p per sheet

Responses to consultation papers

Email on request
Hard Copy

FREE
10p per sheet

Responses to planning applications

District Website
Hard Copy

FREE
10p per sheet

Bye-laws

N/A

 

 

 

 

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

(hard copy or website)

 

Policies and procedures for the conduct of council business:

  • Procedural standing orders
  • Committee and sub-committee terms of reference
  • Working Parties
  • Delegated authority in respect of officers
  • Code of Conduct
  • Policy statements

 


Hard Copy
N/A

Hard Copy
Hard Copy
Hard Copy
Hard Copy

 

 

10p per sheet for all Hard Copies

Policies and procedures for the provision of services and about the employment of staff:

  • Internal policies relating to the delivery of services
  • Equality and diversity policy
  • Health and safety policy
  • Recruitment policies (including current vacancies
  • Policies and procedures for handling requests for information
  • Complaints procedures (including those covering requests for information and operating the publication scheme)

 


N/A

Hard Copy
N/A
None

None

Hard Copy

 

 

 

10p per sheet

Information security policy

None

 

Records management policies (records retention, destruction and archive)

None

 

Data protection policies

None

 

Schedule of charges )for the publication of information)

Website
Hard Copy

FREE
10p per sheet

 

 

 

Class 6 – Lists and Registers

Currently maintained lists and registers only

(hard copy or website; some information may only be available by inspection)

 

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

N/A

 

Assets Register

Hard Copy
Website

10p per sheet
FREE

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

District Council Website

 

Register of members’ interests

District Council Website

 

Register of gifts and hospitality

District Council Website

 

 

 

 

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

(hard copy or website; some information may only be available by inspection)

 

Allotments

Hard Copy

10p per sheet

Burial grounds and closed churchyards

Hard Copy

10p per sheet

Community centres and village halls

N/A

 

Parks, playing fields and recreational facilities

Hard Copy

10p per sheet

Seating, litter bins, clocks, memorials and lighting

Hard Copy

10p per sheet

Bus shelters

Hard Copy of agreements and letters

10p per sheet

Markets

N/A

 

Public conveniences

N/A

 

Agency agreements

N/A

 

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

Burial fees Hard Copy
Park & Ride Hard Copy

10p per sheet

 

 

 

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

 

 

Housing Needs Survey

Website

FREE

Town Plan

Website

FREE

Contact details:

Clerk: Gill Claydon

Address: Stokenham Parish Council, Highfield, Kiln Lane, Stokenham, Kingsbridge Devon TQ7 2SF

Tel: 01548 581185 Email: clerk@stokenham-pc.gov.uk  

 SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ 10p per sheet (black & white)

Actual cost *

 

Photocopying @ 15p per sheet (colour)

Actual cost

 

Postage

Actual cost of Royal Mail standard 2nd class

Statutory Fee

 

In accordance with the relevant legislation (quote the actual statute)

Other

Officer time to research, collect and copy request

£13.90 per hr.

* the actual cost incurred by the public authority